ASSOCIATION FOR PROFESSIONALS IN INFECTION CONTROL AND EPIDEMIOLOGY, INC.
SOUTHERN NJ
CHAPTER 11
ORIGINAL BYLAWS DATE: MONTH DAY YEAR
REVISION #1 DATE 12/11/79
REVISION #2 DATE 1/10/80
REVISION #3 DATE 5/10/80
REVISION #4 DATE 9/1/84
REVISION #5 DATE 11/7/84
REVISION #6 DATE 3/29/85
REVISION #7 DATE 6/1/85
REVISION #8 DATE 2/16/89
REVISION #9 DATE 6/20/91
REVISION #10 DATE 12/17/92
REVISION #11 DATE 9/21/94
REVISION #12 DATE 12/15/94
REVISION #13 DATE 9/21/95
REVISION #14 DATE 1/18/96
REVISION #15 DATE 2/19/97
REVISION # 16 DATE 9/17/98
REVIEWED, BUT NOT REVISED DATE 12/20/99
REVISION #17 DATE 9/21/00
REVISION # 18 DATE 10/21/01
REVIEWED #19 DATE 3/20/02
REVISION #20 DATE 3/20/03
REVISION #21 DATE 12/18/2008
REVISION #22 DATE 12/09/2009
NAME CHANGED TO ________________________ DATE
DISBANDED________________________________ DATE
CHAIRPERSON, BYLAWS
NAME Jacqueline R. Breuer RN CIC
WORK ADDRESS CentraState Medical Center
901 West Main Street
Freehold, New Jersey 07728
WORK PHONE NUMBER 732-294-2774
FAX NUMBER 732- 866-1617
HOME PHONE NUMBER 732-616-4710
ASSOCIATION FOR PROFESSIONALS IN INFECTION CONTROL AND EPIDEMIOLOGY, INC.
APIC BYLAWS
Southern New Jersey
Chapter 11
DATE OF REVIEW/REVISION 12/09/09
POSITION Chapter President
NAME Nancy Szilagyi
ADDRESS Capital Health System
161 Franklin Corner Road Apt H4
Lawrenceville, NJ 08648-2517
PHONE 609-394-6121 ext. 7462
INITIALS NS
POSITION President Elect
NAME Caren Anuszewski, BSMA CIC
ADDRESS Robert Wood Johnson University Hospital Hamilton
7 Rolling Lane
Hamilton Square, NJ 08690
PHONE 609-584-6596
INITIALS CA
POSITION By-Laws Chairperson
NAME Jacqueline R. Breuer RN CIC
ADDRESS CentraState Medical Center
901 West Main Street
Freehold, New Jersey 07728
PHONE 732-294-2774
INITIALS JB
ASSOCIATION FOR PROFESSIONALS IN INFECTION CONTROL AND EPIDEMIOLOGY, INC.
SOUTHERN NEW JERSEY CHAPTER NO 11.
ARTICLE 1 - NAME AND SEAL
Section 1. Name
The name of this organization is the Association for Professionals in Infection Control and Epidemiology, Inc., Southern NJ, hereafter referred to as APIC Southern NJ Chapter 11 or as APIC Chapter 11 or the Chapter.
Section 2. Seal
The seal of the National Association “APIC” or “Association” shall be a circular impression seal with the words "Association for Professionals in Infection Control and Epidemiology, Inc., Massachusetts 1987" affixed thereto.
ARTICLE II - PURPOSE, MISSION, AND GOALS
Section 1. Purpose
The association for Professionals in Infection Control and Epidemiology, Inc. is a multidisciplinary, voluntary, international organization whose purpose is to improve health serving the needs and aims of all disciplines that are united by infection control and epidemiology activities.
Section 2. Goals
A. To direct, support and improve the practice and management of infection control and the application of epidemiology.
B. To position APIC as the leader in the practice of infection control and the application of epidemiology.
C. To ensure that APIC’s mission is supported by its resources and activities.
D. To support the APIC public policy efforts
ARTICLE III - TAX STATUS
Section 1. Tax Status
The Association for Professionals in Infection Control and Epidemiology, Inc. (APIC) is an exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended, or a successor statute. APIC is organized exclusively for educational, charitable, scientific and literary purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code.
ARTICLE IV - MEMBERSHIP
Section 1. Privileges
A. Membership in the Association is a privilege and is achieved by compliance with these bylaws.
B. Categories
1. Active Membership
Active members shall be individuals occupationally or professionally involved in the practice and management of infection control and/or the application of epidemiology. Such members may vote in elections, serve on committees, and hold elected office.
2. Associate Membership
Associate members shall be individuals not actively involved in the practice and management of infection control and/or application of epidemiology. Such members may not vote nor hold elected office.
3. Retired Membership
Retired members shall be individuals who are no longer employed in any capacity and who have had five consecutive years of Active or Associate APIC membership prior to retirement. Retired members may not vote nor hold elected office; however, they may serve in appointed capacities.
4. Honorary Membership
Honorary members shall be individuals elected to this category by the National Board of Directors in recognition of their contribution to the field of infection control or to the National Association. Such members serve APIC in any manner mutually agreeable to themselves and the Board, but may not vote or hold office.
5. Lifetime Membership
Lifetime members shall be members elected to this category by the National Board of Directors in recognition of their contribution to the field of infection control and /or epidemiology or to the association. Lifetime members are those individual who are currently or have been occupationally or professionally involved in the practice and management of infection control and/or the application of epidemiology. Such members may vote in elections, serve on committees and hold elected office.
6. Patron Membership
Patron members support the efforts of APIC to improve, influence and support the quality of health care through the practice and management of infection control and the application of epidemiology in all health settings. Patron member companies are entitled to list up to 10 individuals as patron associates. Patron members cannot vote or hold elected office.
C. Membership Renewals
Membership shall be based on the anniversary year.
D. Membership in Local Chapters
All members of the Local Chapters of the Association must also be members of the National Association and Active members of the National Association are the only persons eligible for Active member status in the Chapter.
Section 2. Fiscal Year
The fiscal year shall be the calendar year.
Section 3. Dues
A. Membership
1. Dues for each calendar year shall be determined by the Board of Directors.
2. Local Chapter membership dues shall not exceed those of the National Association.
3. All dues shall be remitted according to Board policy.
4. Membership cards shall be issued contingent upon receipt of current dues.
B. Honorary and Lifetime Membership
Honorary and Lifetime members shall be exempt from dues.
C. Patron Membership
The Board of Directors shall determine the minimum contribution for Patron membership.
Section 4. Termination
A. If the dues of any member are not paid in accordance with the policies of the Chapter, membership shall be automatically terminated.
B. In the event a Chapter member ceases to be a member of the National Association, membership in the Chapter shall also automatically terminate.
C. Any member may be removed by the Board of Directors upon two-thirds (2/3) affirmative vote of the entire Board of Directors then in office, whenever, in its judgment, the best interests of the Chapter would be served thereby. Such member, to be removed, shall be given notice of said meeting, at which a decision for removal is to be made and shall be given an opportunity to be heard prior to the final decision.
D. The Board of Directors may provide for subsequent reinstatement.
ARTICLE V - MEETINGS OF THE MEMBERSHIP
Section 1. Meetings
A. Annual Meetings
The annual business meeting of this organization shall be held on the Third Thursday in October or at such time as directed by the Board of Directors.
B. Quorum
Those members present at the annual business meeting shall constitute a quorum.
ARTICLE VI – OFFICERS
Section 1. Composition
The officers shall be a President, a President-Elect, a Treasurer, Recording Secretary, Legislative Chair and Membership Chair. These officers shall perform the duties prescribed by these bylaws, perform those duties as usually pertain to their respective offices, and perform those duties prescribed by the Board of Directors. All officers will serve for two years.
Section 2. Duties
A. President
1. Shall be directly responsible to the Board of Directors for the administration of the
organization.
2. Shall delegate committee activities and appoint members to committees as necessary
with Board approval.
3. Shall preside at all Board meetings of the Chapter.
4. Shall preside at all business meetings of the Chapter.
5. Shall serve as liaison to the National APIC and report regularly all pertinent information to the membership.
6. Shall provide an agenda for each business meeting.
B. President-Elect
1. Shall prepare to assume the office of President.
2. Shall fill the office of President should that office become vacant and subsequently fill the office of President for a regular term as is entitled the President-Elect.
3. Shall serve as chairperson of the Education/Program committee.
4. Shall assist the President in preparation of the business meeting agenda.
C. Treasurer
1. Shall oversee and be responsible for the management of the financial affairs of the Chapter.
2 Shall oversee the preparation of periodic financial reports for the Board.
3 Shall review financial affairs of the Chapter as necessary with legal counsel and/or accountant.
4. Shall oversee the preparation of the annual budget and present it to the Board of Directors.
5. Shall be a member or consultant to any committee having to do with the Association’s monies.
6 Shall be bonded through the National Association.
E. Recording Secretary
1. Shall be responsible for the accurate recording and transcribing of the minutes of all Chapter and Board of Directors meetings.
2. Shall be responsible for the writing and distribution of the meeting agendas with courtesy copies to the President and the Education/Program committee chair.
3. Shall submit all minutes to the Board of Directors in accord with established procedure.
F Membership Chair
1. Shall maintain accurate records of the paid membership and distribute the membership list annually.
2. Shall be responsible for all correspondence related to membership.
3. Shall be chairperson of the Membership committee.
G. Legislative Chair
1. The chairman of the Legislative committee will be appointed by the Executive
committee to serve for a term of two years. The chairman of the committee will be a
member of the Board of Directors.
2. The legislative committee will consists of three members, the chairman, a committee
member and the immediate Past President.
3. The Legislative committee will be responsible for monitoring any legislative issues that
will effect the membership or the practice of Infection Control. The committee will
present a monthly report to the President.
Section 3. Terms of Office
A. The President shall serve for a term of two years or until a successor has assumed office.
B. The President-Elect shall serve for a term of two years or until a successor has assumed
office.
C. The Secretary shall serve for a term of two years or until a successor has assumed office and shall be elected in the even-numbered years.
D. The Treasurer shall serve for a term of two years or until a successor has assumed office and shall be elected in the even-numbered years.
E. The Membership chair shall serve for a term of two years or until a successor has assumed office and shall be elected in the even-numbered years.
F. The chairman of the Legislative committee shall serve for a term of two years
G. The By-Laws chairman shall serve for a term of two years
H. No officer nor director shall serve more than two consecutive terms in the same office.
I. All terms of office shall begin at the first Board of Directors meeting of the calendar year.
Section 4. Qualifications
A. The President-Elect shall have automatically succeeded to the Presidency after having held the office of President-Elect the preceding year.
B. The President-Elect shall have served at least one year as a member of the Chapter Board of Directors prior to assuming the office of President-Elect.
Section 5. Vacancies
If any office becomes vacant, it may
A. Remain vacant until the next election.
B. Be filled by appointment by the Board of Directors for the unexpired term.
Section 6. Removal
Any officer, regardless of the manner of election or appointment, may be removed by the Board of Directors upon two-thirds (2/3) affirmative vote of the entire Board of Directors then in office whenever, in its judgment, the best interests of the Chapter would be served thereby. The officer, to be removed, shall be given notice of said meeting, at which a decision for removal is to be made and shall be given an opportunity to be heard prior to the final decision.
ARTICLE VII - BOARD OF DIRECTORS
Section 1. Composition
The Board of Directors shall consist of the President, President-Elect, Treasurer, Recording Secretary, the immediate Past President, and no less than five and no more than thirteen directors.
The Board of Directors shall consist of the following member's elected by the membership to begin serving terms in the following calendar year.
Begin service in
President odd years
President-Elect odd years
Treasurer even years
Recording Secretary even years
Past President odd years
Membership Chair even years
By Laws Chair odd years
Member at large odd years
Program Chair even years
Nominating and Awards Chair Appointed annually from the elected members of the nominating committee
Legislative Appointed by the executive committee for a term of two years
Section 2. Terms
A. The Board of Directors shall serve a term of two years or until a successor has assumed office. They shall be elected on a rotating basis with no less than four and no more than six elected each year.
B. The immediate Past-President shall serve as a director for two years upon completion of the term of office of President and become a member of the Legislative committee.
Section 3. Duties
A. The Board of Directors shall be the governing body of the Chapter and shall establish policy for conducting the business and management functions of the Chapter.
B. The Board of Directors reviews committees and officers reports and makes recommendations concerning committee activities.
C. The Board of Directors authorizes the official acts of the elected officials and
committees.
D. The Board of Directors approves the slate of candidates for the ballot.
Section 4. Board Meetings
A. Meetings shall be held a minimum of twice yearly at the discretion of the Board of Directors or upon the call of 2 or more of the Board of Directors.
B. Dates, notices, and agenda shall be according to the policy set by the Board of Directors.
C A minimum of fourteen days notice shall be required prior to a Board of Directors
meeting.
D. Two-thirds (2/3) of the Board of Directors shall constitute a quorum.
Section 5. Removal
Any Director, regardless of the manner of election or appointment, may be removed by the Board of Directors upon two-thirds (2/3) affirmative vote of the entire Board of Directors then in office whenever, in its judgment, the best interests of the Chapter would be served thereby. The Director, to be removed, shall be given notice of said meeting at which a decision for removal is to be made and shall be given an opportunity to be heard prior to the final decision.
ARTICLE VIII – ELECTIONS
Section 1.
Elections shall be held annually prior to the beginning of the terms of office.
Section 2. Voting
A. Only Active members may vote.
B. Voting shall be by the general membership annually at the October business meeting.
C. A majority vote shall elect when there are less than three candidates.
D. A plurality vote shall elect when there are three or more candidates.
E. Tie votes shall be broken by drawing lots.
Section 3. Tellers
A. The Nominating committee will serve as the Teller’s committee.
B. Shall count the ballots in accord with established procedure approved by the Board of
Directors.
C. Shall submit to the Board of Directors a written analysis of ballots cast and the number cast for each candidate.
D. Shall not be eligible to run for any office while serving on the Teller’s committee.
Section 4. Eligibility of Candidates - General Qualifications
A. Shall be current Active member of APIC.
B No officer or Board of Director may hold Local and National office in the Association
simultaneously.
ARTICLE IX - COMMITTEES
Section 1. Executive Committee
A. Shall consist of three members the President, the President-Elect, and Past President.
B. Shall make all necessary decisions between Board meetings to insure the continuous functioning of the Chapter.
Section 2. Standing and Special Committees
Standing and Special committees are appointed by the Board of Directors. The composition, terms, and duties of these committees shall be determined by the Board of Directors. Appointments shall be made on a year-by-year basis.
Section 3. Budget and Finance Committee
A. Shall be comprised of the President, the President-Elect, and the Treasurer.
B. Shall be chaired by the Treasurer.
Section 4. Nominating and Awards Committee
A. Qualifications: To be eligible to serve on the Nominating committee, an individual must meet those qualifications stated in Article VIII., Section 4, subsections A & B.
B. Composition and Duties
1. Shall consist of six members to be elected by the membership for a two-year term on a rotating basis with three members elected each year.
2. Shall not be eligible to run for any office while serving on the Nominating
committee.
3. Shall be headed by a chairperson appointed from the committee members and approved by the Board of Directors.
4. Shall solicit nominations representative of a multidisciplinary international
organization.
4. Shall develop procedures for the conduction of elections and submit for Board of
Directors approval.
6. Shall develop and submit a slate of candidates for the Chapter ballot to the Board of Directors for approval.
7. Shall notify all nominees of their status regarding their candidacy.
Section 5. Legislative Committee
A. Will consist of three members, a chairman, a committee member and the Past President.
B. The Executive Committee will appoint the chairman of the Legislative committee and the
committee member to serve as the Chapter Legislative representatives for a period of
two years, appointment not to exceed four years. The Past President will serve for a
period of two years.
ARTICLE X - OFFICIAL PUBLICATION
A. The official publication of the Association shall be the American Journal of Infection
Control.
B. All members shall receive the American Journal of Infection Control.
ARTICLE XI - LIABILITY AND INDEMNIFICATION
Section 1. Limitation of Liability
No officer nor director shall be personally liable to the Chapter or its members for monetary damages for breach of fiduciary duty as an officer or director not withstanding any provision of law imposing such liability, provided however, that this provision shall not eliminate the liability of an officer or director to the extent that such liability is imposed by applicable law, (i) for any breach of the officer’s or director’s duty of loyalty to the Chapter or its members, (ii) for acts or omissions not in good faith which involve intentional misconduct or a knowing violation of law, or (iii) for any transaction from which there is improper personal benefit. This provision shall not eliminate the liability of an officer or director for any act or omission occurring prior to the date upon which this provision becomes effective. No amendment to nor repeal of this provision shall apply to or have any effect on the liability or alleged liability of any officer or director for or with respect to any acts or omissions of such officer or director occurring prior to such amendment or repeal.
Section 2. Indemnification
The Chapter may, in the sole discretion of the Board of Directors, indemnify in whole or in part any person (and his heirs, executors, administrators, or other legal representatives) who is or shall have been an officer or director of the Chapter or any person who is serving or shall have served
at the request of the Chapter against all liabilities and expenses (including judgments, fines, penalties, and attorney’s fees and all amounts paid, other than to the Chapter, in compromise or settlement) reasonably incurred by any such officer, director, or person who may be a party defendant or with which he may be threatened or otherwise involved, directly or indirectly, by reason of his being or having been an officer or director of the Chapter or such other Chapter, except in relations to matters as to which any such officer, director, or person shall be finally adjudged, other than by consent, in such action, suit, or proceeding to have been liable for bad faith or misconduct in their performance of his duty as such officer or director.
ARTICLE XII - PARLIAMENTARY AUTHORITY
The parliamentary writings of General Henry M. Roberts, Roberts Rules of Order, most recently revised, govern the Association in all cases not covered by these Bylaws.
ARTICLE XIII - AMENDMENTS
Section 1. Process
These Bylaws may be amended upon two-thirds (2/3) vote of those Active members present at a meeting of the membership, provided that such proposed amendments have been presented, in writing, to the voting membership at least thirty (30) days prior to the vote.
Section 2. Approval
Amendments approved by the voting membership shall not become final until they have been submitted to the APIC Membership Services Committee for their approval. The Membership Services Committee shall notify the local Chapter of approval or non-approval. Approved Bylaws (original copy) shall be sent to APIC National Office for inclusion in the local Chapters permanent file.
ARTICLE XIV - FINANCIAL OPERATIONS
The Chapter shall keep accurate and complete books and records of its accounts, meetings, and proceedings of the organization. There may be an annual audit of the books & accounts of the Chapter in such a manner as directed by the Board of Directors of APIC. The Treasurer shall submit necessary documentation as required by APIC.
ARTICLE XV - DISSOLUTION OF THE ORGANIZATION
In the event of dissolution, the Board of Directors, after payment or making provision for the payment of all liabilities, shall dispose of all the assets of the Chapter by distributing the assets to the said organization known as the Association for Professionals in Infection Control and Epidemiology, Inc. (APIC), as an exempt organization under Section 501 (c) (3) of the Internal Revenue Code of 1986, as amended, or a successor statute.
QUOTE A0765677.DOC;2 A0765677.DOC;2
The Association for Professionals in Infection
Control and Epidemiology, Inc. (APIC) is an exempt organization under Section
501 (c) (3) of the Internal Revenue Code of 1986, as amended, or a successor
statute. APIC is organized exclusively
for educational, charitable, scientific, and literal purposes within the
meaning of Section 501 (c) (3) of the Internal Revenue Code.
The National Association intends to obtain the full
benefit of any tax exemption it may be entitled to under the Internal Revenue
Code. Accordingly, the Association and
its Chapters shall be managed in a manner consistent with such exempt statutes.
A. Membership
in the Association is a privilege and is achieved by compliance with these
bylaws.
B. Categories
1. Active Membership
Active members shall be
individuals occupationally or professionally involved in the practice and
management of infection control and/or the application of epidemiology. Such members may vote in elections, serve on
committees, and hold elected office.
2. Associate Membership
Associate members shall be individuals not actively involved in the practice and management of infection control and/or application of epidemiology. Such members may not vote nor hold elected office.
3. Retired Membership
Retired members shall be
individuals who are no longer employed in any capacity and who have had five
consecutive years of Active or Associate APIC membership prior to
retirement. Retired members may not vote
nor hold elected office; however, they may serve in appointed capacities.
4. Honorary Membership
Honorary Members shall be
individuals elected to this category by the National Board of Directors in
recognition of their contribution to the field of infection control or to the
National Association. Such members serve
APIC in any manner mutually agreeable to themselves and the Board, but may not
vote or hold office.
C. Membership
Renewals
Membership shall be based on the calendar
year.
D. Membership
in Local Chapters
All members of the local chapters of the Association must also be members of the National Association and Active Members of the National Association are the only persons eligible for Active Member status in the Chapter.
.
The fiscal year shall be the calendar year.
A. Dues
for each calendar year shall be determined by the Board of Directors.
B. Local
chapter membership dues shall not exceed those of the National Association.
C. All
dues shall be remitted according to Board policy.
D. Membership
cards shall be issued contingent upon receipt of current dues.
E. The membership of any individual whose
dues have not been paid on or before the first of January of any given year
shall be forfeited automatically.
Dues amounts
are not specified in the Bylaws. Any
increase or decrease in Chapter dues does require a vote by the Chapter
membership after presentation at a Chapter meeting. Because it is not a Bylaws
change, it does not require a 30-day advance notice. Dues for Retired Members
on the national level are one-half (1/2) the annual dues. Local chapters may follow suit or establish a
rate equitable to them including up to a full rate.
A. If the dues of any member are not paid
in accordance with the policies of the Chapter, membership shall be
automatically terminated.
B.
In the event a Chapter member ceases to be a member of the National
Association, membership in the Chapter shall also automatically terminate.
C.
Any member may be removed by the Board of Directors upon two-thirds
(2/3) affirmative vote of the entire Board of Directors then in office, whenever,
in its judgment, the best interests of the Chapter would be served
thereby. Such member, to be removed,
shall be given notice of said meeting, at which a decision for removal is to be
made and shall be given an opportunity to be heard prior to the final decision.
D.
The Board of Directors may provide for subsequent reinstatement.
A. Annual
Meetings
The annual business meeting
of this organization shall be held on the Third Thursday in October or at such
time as directed by the Board of Directors.
B. Quorum
Those
members present at the annual business meeting shall constitute a quorum.
The officers shall be a President, a
President-Elect, a Treasurer, a Treasurer- Elect, a
Membership Director and two Secretaries (recording and corresponding). These officers shall perform the duties
prescribed by these bylaws, perform those duties as usually pertain to their
respective offices, and perform those duties prescribed by the Board of
Directors.
A.
President
1. Shall be directly responsible to the
Board of Directors for the administration of the organization.
2. Shall delegate committee activities
and appoint members to committees as necessary with Board approval.
3. Shall preside at all Board meetings of the Chapter.
4.
Shall preside at all business meetings of the Chapter.
5.
Shall serve as liaison to the National APIC and report regularly all
pertinent information to the membership.
6.
Shall provide an agenda for each business meeting.
B. President-Elect
1. Shall prepare to assume the office of President.
2.
Shall fill the office of President should that office become vacant and
subsequently fill the office of President for a regular term as is entitled the
President-Elect.
3.
Shall serve as chairperson of the education/program committee.
4.
Shall assist the president in preparation of the business meeting agenda.
C. Treasurer
1. Shall oversee and be responsible for
the management of the financial affairs of the Chapter
2 Shall oversee the preparation of periodic financial reports
for the Board.
3 Shall review financial affairs of the
Chapter as necessary with legal counsel and/or accountant.
4. Shall
oversee the preparation of the annual budget and present it to the Board of
Directors.
5. Shall
be a member or consultant to any committee having to do with the Association’s
monies.
6 Shall be bonded through
the National Association.
D.
Treasurer Elect
1. Shall
prepare to assume the office of the Treasurer
2. Shall
assist Treasurer with responsibilities as necessary.
3.
Shall be
computer literate
4.
Shall oversee
the Sunshine activities
INITIALS: ________ INITIALS: ________ INITIALS: __________
E.
Secretaries
Recording
1.
Shall be responsible for the accurate recording and transcribing of the
minutes of all Chapter and Board of Directors meetings.
2.
Shall be responsible for the writing and distribution of the meeting
agendas with courtesy copies to the
president and the education/program committee chair.
3.
Shall submit all minutes to the Board of Directors in accord with
established procedure.
Corresponding
1.
Shall be responsible for all correspondence to the local chapters
including courtesy correspondence.
2.
Shall act as liaison between APIC
F Membership
Director
1.
Shall maintain accurate records of the paid membership and distribute
the membership list twice each calendar
year..
2.
Shall be responsible for all correspondence related to membership.
3.
Shall be chairperson of the membership committee.
A. The
President shall serve for a term of one year or until a successor has assumed
office.
B. The
President-Elect shall serve for a term of one year or until a successor has
assumed office.
C. The Secretary shall serve for a term of
two years or until a successor has assumed office and shall be elected in the
even-numbered years.
D. The Treasurer shall serve for a term of
two years or until a successor has assumed office and shall be elected in the
even-numbered years.
E. The
Treasurer -Elect shall serve for a term of two years before assuming the
position of treasurer.
F. No officer nor director shall serve
more than two consecutive terms in the same office.
G. All
terms of office shall begin at the first Board of Directors meeting of the
calendar year.
A. The President-Elect shall have
automatically succeeded to the Presidency after having held the office of
President-Elect the preceding year.
B. The President-Elect shall have served
at least one year as a member of the Chapter Board of Directors prior to
assuming the office of President-Elect.
If any office becomes vacant, it may
A. Remain
vacant until the next election.
B. Be
filled by appointment by the Board of Directors for the unexpired term.
Any officer, regardless of the manner of election or
appointment, may be removed by the Board of Directors upon two-thirds (2/3)
affirmative vote of the entire Board of Directors then in office whenever, in
its judgment, the best interests of the Chapter would be served thereby. The officer, to be removed, shall be given
notice of said meeting, at which a decision for removal is to be made and shall
be given an opportunity to be heard prior to the final decision.
INITIALS: ________ INITIALS: ________ INITIALS: __________
The Board of Directors shall consist of the four
officers, the immediate Past President, and no less than
seven and no more than thirteen directors.
The board shall consist of the following member's elected by the membership to begin serving terms in the following calendar year.
Begin service in
President yearly
President-elect yearly
Recording secretary even years
Corresponding secretary odd years
Treasurer even years
Treasurer- Elect even
years
Membership director even years
Past President yearly
By Laws Chair odd years
Member at large odd years
Publicity Chair even years
Program Chair even years
Nominating Chair Appointed yearly from the elected members of the nominating committee
A. The Directors shall serve a term of two
years or until a successor has assumed office.
They shall be elected on a rotating basis with no less than four and no
more than six elected each year.
B. The immediate Past-President shall
serve as a Director for one year upon completion of the term of office of
President and assume the
Governmental/Legislative Affairs Chair
A. The Board of Directors shall be the
governing body of the Chapter and shall establish policy for conducting the
business and management functions of the Chapter.
B. The Board reviews committees and
officers reports and makes recommendations concerning committees
activities.
C. The
Board authorizes the official acts of the elected officials and committees.
D. The
Board approves the slate of candidates for the ballot.
A. Meetings shall be held a minimum of
twice yearly at the discretion of the Board or upon the call of 2 or more of
the Directors.
B. Dates,
notices, and agenda shall be according to the policy set by the Board of
Directors.
C. A
minimum of fourteen days notice shall be required prior to a Board of Directors
meeting.
F.
Two-thirds (2/3) of the Board of Directors shall constitute a quorum.
Any Director, regardless of the manner of election
or appointment, may be removed by the Board of Directors upon two-thirds (2/3)
affirmative vote of the entire Board of Directors then in office whenever, in
its judgment, the best interests of the Chapter would be served thereby. The Director, to be removed, shall be given
notice of said meeting at which a decision for removal is to be made and shall
be given an opportunity to be heard prior to the final decision.
INSTRUCTIONS FOR ARTICLE VIII: The composition of the Board and the number
of people on the Board may be more or less.
An odd number of Directors is recommended to avoid ties in votes.
Section 1.
Elections shall be held annually prior to the
beginning of the terms of office.
A. Only
Active members may vote.
B. Voting
shall be by the
general membership annually at the October business meeting.
C. A
majority vote shall elect when there are less than three candidates.
D. A
plurality vote shall elect when there are three or more candidates.
E. Tie
votes shall be broken by drawing lots.
A. A Tellers= Committee shall be
appointed annually from the membership-at-large by the President and approved
by the Board of Directors.
B. Shall
count the ballots in accord with established procedure approved by the Board of
Directors.
C. Shall submit to the Board of Directors
a written analysis of ballots cast and the number cast for each candidate.
D. Shall
not be eligible to run for any office while serving on the Tellers= Committee.
A. Shall
be current Active member of APIC.
B.
No Officer or Director may
hold local and National office in the Association simultaneously.
INSTRUCTION FOR ARTICLE VIII: The election process may be altered to fit chapter size, but Section 4.B. is MANDATORY as written and should not be changed
ARTICLE IX - COMMITTEES
A. Shall consist of three members of the
Board of Directors: the President, the
President-elect, and one member elected by and from the current Board of
Directors.
B. Shall make all necessary decisions
between Board meetings to insure the continuous functioning of the Chapter.
Standing and Special Committees are appointed by the
Board. The composition, terms, and
duties of these committees shall be determined by the Board of Directors. Appointments shall be made on a year-by-year
basis.
A. Shall be comprised of the President, the
President-elect, the Treasurer, and treasurer- Elect and such other members as
determined by the Board of Directors.
B. Shall
be chaired by the Treasurer.
A. Qualifications: To be eligible to serve on the Nominating
Committee, an individual must meet those qualifications stated in Article VIII.
Section 4, subsections A & B.
B. Composition
and Duties
1. Shall consist of six members to be
elected by the membership for a two-year term on a rotating basis with three
members elected each year.
2. Shall not be eligible to run for any office while serving on
the Nominating Committee.
3. Shall be headed by a chairperson appointed
from the committee members and approved by the Board of Directors.
4. Shall solicit nominations representative of a
multidisciplinary international organization.
5. Shall develop procedures for the conduction of elections and
submit for Board approval.
6. Shall develop and submit a slate of
candidates for the Chapter ballot to the Board of Directors for approval.
7. Shall notify all nominees of their status regarding their
candidacy.
A. The
official publication of the Association shall be the American Journal of Infection Control.
B. All
members shall receive the American
Journal of Infection Control.
ARTICLE XI - LIABILITY AND INDEMNIFICATION
INITIALS: ________ INITIALS: ________ INITIALS: __________
The Chapter may, in the sole discretion of the Board
of Directors, indemnify in whole or in part any person (and his heirs,
executors, administrators, or other legal representatives) who is or shall have
been an officer or director of the Chapter or any person who is serving or
shall have served
at the request of the Chapter against all
liabilities and expenses (including judgments, fines, penalties, and attorney’s
fees and all amounts paid, other than to the Chapter, in compromise or
settlement) reasonably incurred by any such officer, director, or person who
may be a party defendant or with which he may be threatened or otherwise
involved, directly or indirectly, by reason of his being or having been an
officer or director of the Chapter or such other Chapter, except in relations
to matters as to which any such officer, director, or person shall be finally
adjudged, other than by consent, in such action, suit, or proceeding to have
been liable for bad faith or misconduct in their performance of his duty as
such officer or director.
The parliamentary writings of General Henry M.
Roberts, Roberts Rules of Order, most
recently revised, govern the Association in all cases not covered by these
Bylaws.
These Bylaws may be amended upon two-thirds (2/3)
vote of those Active Members present at a meeting of the membership, provided
that such proposed amendments have been presented, in writing, to the voting
membership at least thirty (30) days prior to the vote.
Amendments approved by the voting membership shall
not become final until they have been submitted to the APIC Membership Services
Committee for their approval. The
Membership Services Committee shall notify the local Chapter of approval or
non-approval. Approved Bylaws (original
copy) shall be sent to APIC National Office for inclusion in the local Chapter's permanent file.
The Chapter shall keep accurate and complete books
and records of its accounts, meetings, and proceedings of the
organization. There may be an annual
audit of the books & accounts of the Chapter in such a manner as directed
by the Board of Directors of APIC. The
Treasurer shall submit necessary documentation as required by APIC.
In the event of dissolution, the Board of Directors,
after payment or making provision for the payment of all liabilities, shall
dispose of all the assets of the Chapter by distributing the assets to the said
organization known as the Association for
Professionals in Infection Control and Epidemiology, Inc. (APIC), as an exempt
organization under Section 501 (c) (3) of the Internal Revenue Code of 1986, as
amended, or a successor statute.
INITIALS: ________ INITIALS: ________ INITIALS: __________
Any Director, regardless of the manner of election
or appointment, may be removed by the Board of Directors upon two-thirds (2/3)
affirmative vote of the entire Board of Directors then in office whenever, in
its judgment, the best interests of the Chapter would be served thereby. The Director, to be removed, shall be given
notice of said meeting at which a decision for removal is to be made and shall
be given an opportunity to be heard prior to the final decision.
INSTRUCTIONS FOR ARTICLE VIII: The composition of the Board and the number
of people on the Board may be more or less.
An odd number of Directors is recommended to avoid ties in votes.
Section 1.
Elections shall be held annually prior to the
beginning of the terms of office.
A. Only
Active members may vote.
B. Voting
shall be by the
general membership annually at the October business meeting.
C. A
majority vote shall elect when there are less than three candidates.
D. A
plurality vote shall elect when there are three or more candidates.
E. Tie
votes shall be broken by drawing lots.
A. A Tellers Committee shall be appointed
annually from the membership-at-large by the President and approved by the
Board of Directors.
B. Shall
count the ballots in accord with established procedure approved by the Board of
Directors.
C. Shall submit to the Board of Directors
a written analysis of ballots cast and the number cast for each candidate.
D. Shall
not be eligible to run for any office while serving on the Tellers Committee.
A. Shall
be current Active member of APIC.
C.
No Officer or Director may
hold local and National office in the Association simultaneously.
INSTRUCTION FOR ARTICLE VIII: The election process may be altered to fit chapter size, but Section 4.B. is MANDATORY as written and should not be changed
ARTICLE IX - COMMITTEES
A. Shall consist of three members of the
Board of Directors: the President, the
President-elect, and one member elected by and from the current Board of
Directors.
B. Shall make all necessary decisions
between Board meetings to insure the continuous functioning of the Chapter.
Standing and Special Committees are appointed by the
Board. The composition, terms, and
duties of these committees shall be determined by the Board of Directors. Appointments shall be made on a year-by-year
basis.
A. Shall be comprised of the President, the
President-elect, the Treasurer, and such other members as determined by the
Board of Directors.
B. Shall
be chaired by the Treasurer.
A. Qualifications: To be eligible to serve on the Nominating
Committee, an individual must meet those qualifications stated in Article VIII.
Section 4, subsections A & B.
B. Composition
and Duties
1. Shall consist of six members to be
elected by the membership for a two-year term on a rotating basis with three
members elected each year.
2. Shall not be eligible to run for any office while serving on
the Nominating Committee.
3. Shall be headed by a chairperson
appointed from the committee members and approved by the Board of Directors.
4. Shall solicit nominations representative of a
multidisciplinary international organization.
5. Shall develop procedures for the conduction of elections and
submit for Board approval.
6. Shall develop and submit a slate of
candidates for the Chapter ballot to the Board of Directors for approval.
7. Shall notify all nominees of their status regarding their
candidacy.
A. The
official publication of the Association shall be the American Journal of Infection Control.
B. All
members shall receive the American
Journal of Infection Control.
ARTICLE XI - LIABILITY AND INDEMNIFICATION
INITIALS: ________ INITIALS: ________ INITIALS: __________
The Chapter may, in the sole discretion of the Board
of Directors, indemnify in whole or in part any person (and his heirs,
executors, administrators, or other legal representatives) who is or shall have
been an officer or director of the Chapter or any person who is serving or
shall have served
at the request of the Chapter against all
liabilities and expenses (including judgments, fines, penalties, and attorney’s
fees and all amounts paid, other than to the Chapter, in compromise or
settlement) reasonably incurred by any such officer, director, or person who
may be a party defendant or with which he may be threatened or otherwise involved,
directly or indirectly, by reason of his being or having been an officer or
director of the Chapter or such other Chapter, except in relations to matters
as to which any such officer, director, or person shall be finally adjudged,
other than by consent, in such action, suit, or proceeding to have been liable
for bad faith or misconduct in their performance of his duty as such officer or
director.
The parliamentary writings of General Henry M.
Roberts, Roberts Rules of Order, most
recently revised, govern the Association in all cases not covered by these
Bylaws.
These Bylaws may be amended upon two-thirds (2/3)
vote of those Active Members present at a meeting of the membership, provided
that such proposed amendments have been presented, in writing, to the voting
membership at least thirty (30) days prior to the vote.
Amendments approved by the voting membership shall
not become final until they have been submitted to the APIC Membership Services
Committee for their approval. The
Membership Services Committee shall notify the local Chapter of approval or
non-approval. Approved Bylaws (original
copy) shall be sent to APIC National Office for inclusion in the local Chapter's permanent file.
The Chapter shall keep accurate and complete books
and records of its accounts, meetings, and proceedings of the
organization. There may be an annual
audit of the books & accounts of the Chapter in such a manner as directed
by the Board of Directors of APIC. The
Treasurer shall submit necessary documentation as required by APIC.
In the event of dissolution, the Board of Directors,
after payment or making provision for the payment of all liabilities, shall
dispose of all the assets of the Chapter by distributing the assets to the said
organization known as the Association for
Professionals in Infection Control and Epidemiology, Inc. (APIC), as an exempt
organization under Section 501 (c) (3) of the Internal Revenue Code of 1986, as
amended, or a successor statute.
INITIALS: ________ INITIALS: ________ INITIALS: __________